Board portals provide an online repository for all information on the board Directors can access the latest and relevant information from anywhere. They can prepare for meetings, organize their tasks and collaborate with their colleagues on projects. Board members are also authorized to sign documents with digital signatures, which eliminates the need for costly printing and distribution.
The use of a board portal can allow organisations to reduce significant costs and resources while enhancing efficiency and effectiveness. When choosing a fitboardroom.com board management system, it’s important to take into account the specific needs of your company. Choose a vendor that offers solutions and pricing that can meet the requirements of your board.
In the past, boards received meeting packets in the form of paper via courier. It could take up to a few days for them to be opened and accepted. A portal for board meetings can cut the amount of time to just a few hours and send agendas, presentations and reports, as well as other documents to the attendees immediately. The portal for board members can be used to host video-telephony meetings giving a seamless experience for the directors.
It is important that the portal for board members chosen is secure. This includes features like data encryption and password complexity controls, as well as tracking users’ activities to minimize the risk of unauthorized access. It must also be able demonstrate that it is in compliance with industry standards like ISO 27001 and SOC 2 certifications, as well as facilities that provide physical, procedural and staff security measures.
